LAVALAVA Staff HandbookStaff Handbook LAVA Staff Handbook

TABLE OF CONTENTSTABLE OF CONTENTSTABLE OF CONTENTS Google Classroom WebEx GoGuardian Lesson Plans ILP Information / SST Information Sub Plans & Information Supply Orders Field Trip Requests SchoolsPLP Clicking on HOME will bring you back to the Table of Contents Principal: Mr. Robert Wood Secretary: Lisseth Hollinger Office Assisstant: Terri Cardona Office Assistant: Viviana Castillo Site Tech: James Watson Bilingual Para: Claudia Monserrat CPS: Dulce Zamora Coach: Jenn Patterson Family Ambassador: Janet Guzman Rojas Community Ambassador: Maryanne Gomez Assessment Chair: Jenn Patterson ML Chair: Shannon Andreoli SST chair: Jennifer Sloan

GOOGLE CLASSROOMGOOGLE CLASSROOMGOOGLE CLASSROOM Set-Up: Your Google Classroom will be created by ITS by Homeroom Naming Conventions: Teacher Name - Grade level - School Year (ex. Patterson - 8- 2026) Support Professionals: Add the following people as Teachers to your classroom: Principal: Mr. Wood Secretary: Lisseth Hollinger Bilingual Para: Claudia Monserrat Bustamante Site Tech: James Watson Coach: Jenn Patterson Co-teacher Rostering: Students will auto enroll overnight after their official start date in PowerSchool. When a student leaves your class, you need to remove them manually Organization Best Practices: Stream: for announcements. In settings⚙, change Classwork on the Stream to “Hide Notifications.” Topics: Use topics to organize your classwork (Weekly topics are a good option) Security: In settings⚙under Stream and Classwork, choose “Only Teachers can post and comment” from the dropdown menu In settings⚙ under Manage Meet link, make sure the toggle for Visible to Students is turned OFF EOY Archive: Please do not archive at the end of the year. Mr. Wood will archive your class before the next school year begins. Clicking on HOME will bring you back to the Table of Contents

Setup Protocol: Open your WebEx Portal and click “Schedule a Meeting” Meeting Topic: Title your meeting with your Class name (Ex. Patterson 8 Virtual Class) Date and Time: Date is the first day of classes, Start Time is 8AM, Duration is 7 hours (whole day) Recurrence: Click the recurrence checkbox, Recurrence Pattern set to “weekly”, click boxes for weekdays (M, T, W, Th, F), choose the last day of school for the end date Security: Join Rules: “They wait in the lobby until their are admitted” Auto lock: Check “Automatically lock my meeting”. This forces invitees into the waiting room after the time of your choosing Join before host: Leave UNCHECKED. If this is checked (even set to 0), invitees can join the meeting before you start it). Audio Connection Options: Mute Attendees: Check “Always mute attendees when they join the meeting”. You can choose if you want to allow student to unmute themselves but be careful with this setting. Advanced Options: Breakout Sessions: Check the box just in case you decide to do Breakout Sessions. Meeting Options: *Personal Preference Click the link for “Edit meeting options” and uncheck chat. You can turn it on and off while in the meeting. REMEMBER: If chat is on, students can have direct messaging with each other. You will need to turn off direct messaging inside the meeting. WEBEXWEBEXWEBEX Clicking on HOME will bring you back to the Table of Contents Page 2

Invites: Add each of your students manually Add and assign as co-host: Principal: Mr. Wood Secretary: Lisseth Hollinger Office Assistant: Viviana Castillo Site Tech: James Watson Coach: Jenn Patterson A co-teacher WEBEX 2WEBEX 2WEBEX 2 Clicking on HOME will bring you back to the Table of Contents

GOGUARDIANGOGUARDIANGOGUARDIAN Classroom Creation: Import Google Classroom. Check your class Settings: Info: Default Scene: Choose LAVA Ed Tech Block List. If you do not have the scene, click THIS LINK to add it. Name (required): Naming Convention Last name and grade level (ex Patterson 8) Scheduling: This will allow your GoGuardian Sessions to run automatically, even with a substitute. Start Date is first day of school, End date is last day of school. Start Time is 8:00 AM, End Time is 2:45 PM Repeats: Click the drop down arrow and choose Monday- Friday Teachers: Add as a teacher: Principal: Mr. Wood Site Tech: James Watson Coach: Jenn Patterson Bilingual Para: Claudia Monserrat A Co-Teacher Students: How to Remove a Student: Since GG is synced with your Google Classroom, you must remove the student from your Google Classroom. GG will resync overnight and remove the student. If you want them removed immediately, click “resync with Google” Clicking on HOME will bring you back to the Table of Contents

LESSON PLANSLESSON PLANSLESSON PLANS According to our contract, weekly lesson plans must be available to your Principal. You have two options: Printed/Written and left in a conspicuous place on your desk Digital copy in the LAVA Teachers & Staff Shared Drive Navigate to the Lesson Plans Folder Click on the folder that matches your name Make sure to inform Mr. Wood via email where he can access your lesson plans. Clicking on HOME will bring you back to the Table of Contents

Intervention Learning Plans (ILPs) are for students with: Ds and Fs and/or a GPA lower than 2.00 and/or poor attendance. How To: Make a copy of the original ILP document Move into your folder in the LAVA Teachers & Staff Shared Drive ILP Folder Complete a document for each individual student who is on academic probation, including: Re-engagement activities Data for the student’s iReady data and grades, along with missing assignments Create a goal that is SMART: specific, measurable, attainable, relevant, and timely. Keep records of the student’s progress towards the goal. Record on the ILP Tracking Sheet Send a copy of the ILP to the SST Chair (Jennifer Sloan 26/27) ILPS AND SSTSILPS AND SSTSILPS AND SSTS Clicking on HOME will bring you back to the Table of Contents SSTs We do not hold PreSST or SST meetings. All Full Team SSTs will be originated from the school Psychologist because of a parent request for testing. You must attend the meeting that is scheduled and be prepared to discuss the student’s strengths and challenges along with any concerns parents may have Sample SST Full Meeting Template for meeting preparation

GOOGLE CLASSROOMGOOGLE CLASSROOMGOOGLE CLASSROOM Your leave of absence must be entered into Frontline and UKG Frontline: Choose ½ day or full day Choose reason: sick leave, Personal Necessity, or School Business etc. Please note: You must fill out a request for PN or Bereavement Mark if you have a pre-arranged sub or need a sub Attach your sub plans UKG Input the sub that you pre-arranged or the sub that picked up the open position Email your plans and expecations to: Principal: Mr. Wood Secretary: Lisseth Hollinger Coach: Jenn Patterson The sub (if you know who they are) WebEx: Add the sub to your WebEx as a co-host for that specific meeting GoGuardian and Google Classroom: Add the sub as a Teacher (you can remove them at a later date) Clicking on HOME will bring you back to the Table of Contents TROUBLESHOOTING If it is a last minute call-out, you will not be able to add your sub as a cohost to your WebEx. There are two options: An already assigned co-host starters the meeting, lets the sub in and makes them the host. SUB: at breaks and lunch, send all students to the lobby. Do not end the meeting or you will lose access to the meeting. Sub creates their own WebEx link and shares it in the Google Classroom Stream.

SUPPLY ORDERSSUPPLY ORDERSSUPPLY ORDERS As we begin the school year, please submit any requests for materials and supplies as early as possible. Please note, all purchases require multiple approvals and an XREQ process before orders can be placed. Delivery typically takes four to eight weeks, though it may arrive sooner. Because much of this process is outside our control, timely submission helps ensure materials arrive when needed. Process is as follows: Submit your request via email with Link (Amazon Only) Create Cart for quote purposes Get approval from Mr. Wood Create an XREQ Get Xreq approved by accounting Receive PO Placed ordered on Amazon Get items delivered to the site Clicking on HOME will bring you back to the Table of Contents

FIELD TRIPSFIELD TRIPSFIELD TRIPS ? Clicking on HOME will bring you back to the Table of Contents

SUPPLY ORDERSSUPPLY ORDERSSUPPLY ORDERS Rostering: Done automatically through ITS. You CANNOT manually roster students Rostering will happen 24 hours after student’s START date New Students: As a courtesy to students who enroll after the first day, you should remove assignments that your class already completed (for example: if your class is on Unit 1 Lesson 5 and a student enrolls, all of the lessons leading up to lesson 5 are open for that new student and the student cannot get to the lesson 5 information until they complete the stuff leading up to it. Student Pace Settings: The school has set the courses to Video Lock + Instruction Lock + Timer 100 WPM To remove or change this setting for specific students: Navigate to the course title In the upper right corner, click on Course Setup Click the Drop Down menu next to each student you want to change the setting for and choose the setting you want them to have. Changing the settings is a per person, per course item. If you want a bulk change to your entire class, send an email to support@schoolplp.com with your list of names and the changes you want to make. Clicking on HOME will bring you back to the Table of Contents