1 EESA-SADO Minutes of the Meeting I. Food and Venue • Biscuits may be provided for the General Assembly (GA), depending on the available budget. • Since there is currently no Director of Logistics, Marc will temporarily coordinate with the Facilities Office regarding the venue. • A tentative booking for the MPR should be made immediately to check its availability on October 21. • Sir Pura will check whether the venue's manpower requirement can be reduced to lower the cost. II. Items to Add to the GPOA A. Final Review Session • SADO can provide food for the tutors, regardless of whether the session is held online or onsite. • A poll will be conducted in the members' group chat to identify the subjects needed for the review session. • The organization will look for professors who can facilitate the session. B. Career Path Talks • Sir knows a manager who may be invited as a speaker. • The activity will specifically target freshmen. • Alumni may also be invited as speakers. • The activity may be conducted in a classroom-type setup. III. External Activities • The organization will explore a possible collaboration with CESU for the outreach activity. IV. COA and Master List • The Vice President for External Affairs (VPE) should create two separate emails: one for COA concerns and another for master list concerns. V. Competition Concerns • Sir needs the complete details of the competition. Email him the details. • SADO is willing to sponsor external competitions and related fees, but the budget must first be confirmed. • If no budget is required, an APP/APF will not be necessary; participants may simply complete the Google Form. Follow up with Sir to confirm this. • Competition-related requests should be submitted at least two weeks in advance. • Requests submitted with less than two weeks' notice may still be permitted, but the expenses will be charged to the organization's funds. VI. Constitution and By-Laws • Review the placement of the Academics Committee under the Secretary and Logistics under the Auditor.

2 • Reconstruct the organizational chart to clarify roles and reporting lines and remove ambiguity. • Place Events and Sports under the Vice President for Internal Affairs. • Place Outreach under the Vice President for External Affairs. • Remove the Junior Officers (JOs) from the organizational structure. • The Treasurer and Auditor will collaborate in supervising the JOs; they do not necessarily need separate JOs. • Correct the typo in the Treasurer's designation. • Prepare the revised organizational structure and Constitution and By-Laws for review. VII. Immediate Tasks • Train the Junior Officers, especially those who are candidates for Director positions. VIII. Liquidation • Collect and submit sales invoices for liquidation. • Return any excess funds. • SADO may cover food purchased from the campus canteen if the event lasts at least four hours. • The organization will cover food purchased outside the campus, subject to proper documentation and liquidation requirements. IX. Upcoming Tasks and Deadlines • Finalize the revised organizational structure. • Complete the revised Constitution and By-Laws by Saturday of this week. • Poll members about the subjects for the Final Review Session and provide midterm review sessions. • Prepare the proposal for the Career Path Talks for first-term students and confirm the speaker. The organization will handle registration. • Prepare the APP/APF for the coffee break and General Assembly 1 by Saturday. X. Other Matters • The organization will participate in the SL Night dance again. • The AVP competition already has a winner.