Members Hon. Margelaine T. Barquio Hon. Lux delos Santos Hon. Alyssa Marie HubahibSecretaryResource Management Chairperson Hon. Ruby Lyn GervacioGUIDELINES OF THE COMMITTEE ON RESOURCE MANAGEMENT OF THE CEBU NORMAL UNIVERSITY - EDUCATORS' COUNCIL (CNU-EC) FOR THE ACADEMIC YEAR 2026-2027Hon.Nick April Villegas

2. 3. SERVICES GUIDELINES - INTERNAL GUIDELINES - 1. CONSTITUTIONAL MANDATES - CEBU NORMAL UNIVERSITY - EDUCATORS’ COUNCIL - COMMITTEE ON RESOURCE MANAGEMENT GUIDELINES FOR ACADEMIC YEAR 2025-2026 Theservicesguidelines outline general procedures for borrowing resources, accessing income-generating services, and managing lost and found items within the CNU-EC. I. BORROWING GUIDELINES II. GUIDELINES OF CNU-EC INCOME GENERATING PROJECT: STUDENT PRINTING SERVICES III. LOST AND FOUND GUIDELINES Theinternal guidelinesestablish general procedures to ensure organized operations, proper documentation, and effective management of resources within the CNU-EC. I. GUIDELINES ON THE OFFICE DUTIES II.COMMITTEE ON RESOURCE MANAGEMENT INTERNAL POLICIES III.GUIDELINES ON THE ITEM REGISTRATION IV.GUIDELINES ON THE CNU-EC OFFICE E-RESOURCE LOCATION SYSTEM AND INVENTORY The2024CNU-EC Constitution mandates the Committee on Resource Management tooverseethe proper handling of organizational resources and delivery of related services, ensuring accountability, efficiency, and coordinated operations within the council.

CONSTITUTIONAL MANDATES FROM THE 2024 CNU-EC CONSTITUTION Section 2. Thedutiesand functionsof theChairperson of the Committee on Resource Management: 2.1. Lead the Committee on Resource Management in all its responsibilities as a Standing Committee; 2.2. Ensure that all facilities and equipment of the CNU-EC have been used for the approved purpose; 2.2.1. The facilities and equipment include accounts that are under the jurisdiction of CNU-EC ranging from social media accounts to all accounts that require a subscription service. 2.2. Check that all borrowed facilities and equipment are recorded in the logbook; 2.3. Maintain, secure, and monitor that the facilities and equipment are available and can be located anytime requested and the responsible borrower is known; 2.4. Report any damaged or stolen facility or equipment of the CNU-EC after discovery; 2.5. Conduct an inventory of all the facilities and equipment of the CNU-EC at the end of the semester; and 2.6. Perform such other functions and duties as the law may authorize. Section 3. The duties and functions of the Members of the Committee on Resource Management: 3.1. Assist in ensuring that all facilities and equipment of the CNU-EC have been used for the approved purpose; 3.2. Help accomplish the primary tasks of the committee as a whole; 3.3. Offer insights, ideas, and expertise related to the committee’s area of focus; 3.4. Assume the responsibilities of the Chairperson in the latter's absence or incapacity; and Section 1. TheCommitteeon ResourceManagement shall be composed of one (1) chairperson, two(2) duly appointed members,and one (1) duly appointed secretary.

3.5. Perform such other functions and duties as the law may authorize. Section 4. The duties and functions of the Secretary of the Committee on Resource Management: 4.1. Keep all records of the committee; 4.2. Record the minutes of all meetings of the committee; 4.3. Help accomplish the primary tasks of the committee as a whole; 4.4. Offer insights, ideas, and expertise related to the committee’s area of focus; and 4.5. Perform such other functions and duties as the law may authorize.

I. GUIDELINES ON THE OFFICE DUTIES CEBU NORMAL UNIVERSITY - EDUCATORS’ COUNCIL INTERNAL GUIDELINES Section 1. [LOGBOOK] The CNU-EC officeshall have an officer on duty at their availability. 1.1. The duty tracker logbook must be signed upon entry and exit by the officer/s who are currently on duty, as well as any other officers who will be visiting or staying in the office. Section 2.[OFFICER IN CHARGE] The CNU-EC office shall have at least one Officer in charge every day, assisted by at least one officer from the Committee on Resource Management and Committee on Ways and Means. 2.1. Maintain full responsibility for the daily administration and workflow of the council office. 2.2. Monitor and facilitate all incoming and outgoing communications, ensuring proper delegation and timely responses. 2.3 Will be the authorized representative for the Council in internal and external matters if the full authority is unavailable. Section 3. [OFFICER ACCESSIBILITY AND VISITORS] Non-EC officers are only allowed to remain outside the office. No officers are, therefore, permitted to bring visitors within the CNU-EC office unless it is judged necessary and approved for the following justifications: 3.1. Students and visitors who volunteer for and participate in CNU-EC events; 3.2. Students and visitors who might have questions about the CNU-EC council as a whole or its officers; and 3.3. Students and visitors who plan to make any grievances, proposals, or transactions pertaining to the CNU-EC's official responsibilities, services, programs, and activities (printing services, etc.) are included in this category.

Section 4. [OFFICER CLEANLINESS AND MAINTENANCE] The CNU-EC office must maintain a professional and orderly environment at all times. It is the collective responsibility of all officers on duty to ensure the upkeep of the office. 4.1. The designated Officer in Charge (OIC) and duty officers for the day shall ensure that the office is clean, organized, and free of litter before leaving the premises; 4.2. Consumption of heavy meals inside the office is highly discouraged. Any waste or food wrappers must be disposed of immediately in the proper waste bins outside the office to prevent pests; and 4.3. All electronic devices, lights, and fans must be properly turned off and unplugged by the last remaining officer on duty before locking the office. Section 5. [USE OF OFFICE EQUIPMENT AND PROPERTIES] All properties, equipment, and supplies inside the CNU-EC office are strictly for official council use and must be handled with care. 5.1. Council properties, including laptops, printers, sound systems, and extension cords, shall not be brought outside the office without prior notice and approval from the Committee on Resource Management; 5.2. Borrowing of office supplies and equipment by non-EC members or other student organizations must be documented in a property logbook, indicating the date borrowed, purpose, and expected date of return; and 5.3. Any damage, loss, or malfunction of office equipment must be reported immediately to the Committee on Resource Management for proper assessment and inventory tracking.

II. THE COMMITTEE ON RESOURCE MANAGEMENT INTERNAL POLICIES 1. Working and common areas must be kept clean and organized at all times. 2. Any need for maintenance or repair must be reported immediately. 3. A clean and professional appearance must be sustained while working. 4. Office supplies and materials must be kept organized and well-stocked. 5. Refrain from bringing in strong-smelling foods into the office. 6. For organized council file management, each Standing Committee and Event Chairperson must submit a brown expanded envelope to the Committee on Resource Management and Ways and Means. 7. EC officers are strictly prohibited from using any office resources, including supplies, equipment, or utilities, for personal purposes. A fine of ₱20.00 per item shall be imposed for each violation once caught or reported with sufficient evidence. Repeated offenses may result in higher penalties or further disciplinary action, depending on the severity and frequency of misuse. The specific acts that constitute misuse of Council resources are as follows: a. Using Council funds for Personal Expenses. Paying for personal food, transportation, entertainment, or other non-official purchases using Council funds or debit/credit cards. b. Failure to care for Council property. Not taking reasonable steps to protect Council equipment from damage, loss, or theft. c. Borrowing or Lending Council property without proper documentation. Taking Council supplies (e.g., markers, paper, scissors) for personal use or lending them to non-Council members without explicit authorization from the designated officer and documenting it in the borrower’s logbook. d. Willful damage or vandalism. Intentionally damaging or defacing any Council property. e. Failure to return borrowed items on time. Keeping Council property for an extended period beyond what was authorized, hindering its use for official Council business.

f. Leaving equipment out in the open. Not putting items back in their designated storage boxes after an event, leaving them where they can easily get stolen, lost, or damaged. g. Resource Hoarding. Keeping shared Council supplies (like markers, scissors, or extension cords) hidden away for personal use or lending them to non-Council members, so that other officers can't access them when they need them. 8. All electronic equipment such as laptops and printers must be handled with care. 9. Officers must keep their voice volume low and avoid shouting while inside the office environment. Maintaining an average vocal level is encouraged to ensure a professional and productive workspace. a. During idle periods when there are no official transactions or visitors in the office, officers may engage in light, non-disruptive personal activities, provided that they remain ready to attend to official duties at any time. 10. All security systems must be kept operational and updated, and the Committeeon Resource Management Chairperson, Members and Secretary shall providethe inventory for every general cleaning through this link [CNU-EC 267]: OFFICE E-RESOURCE LOCATION SYSTEM AND INVEN… 11. All new incoming items must be registered first to the EC- Item Registration Log before being stored, used, borrowed, or distributed, and only the members of the Committee on Resource Management and Committee on Ways and Means will have the discretion and jurisdiction over it. 12. The office must be kept secured and safe at all times through proper closing of all doors, windows, turning off the lights and unplugging all wires before leaving or when not in use.

Logbook Format for Item Registration III. GUIDELINES ON THE ITEM REGISTRATION 1. Upon receiving an incoming item in the office, the Committee on Resource Management and Committee on Ways and Means officer/s or any officers on duty should inspect the item for any damages or discrepancies. 2. Place the inspected item in the designated Holding Area so it does not get mixed up with regular stock before it is registered. 3. Fill out a registration form with details such as item name, description, quantity including the date and time of receipt. 4. Any of the Committee on Resource Management Officers must approve and affix their signatures upon receiving. 5. Store the item in a designated holding area until the registration process is completed. 6. Update the office inventory system with the newly registered item information. 7. Notify the Committee on Resource Management about the arrival of the item. 8. Once the registration process is completed, the item can be officially stocked or made available for use within the office. 9. End of Process. ○ Note: If the item is damaged or incorrect, do not sign. Document the issue and report immediately to the Chairperson of Resource Management and Committee on Ways & Means. Deposit Date Deposited Item CEBU NORMAL UNIVERSITY - EDUCATORS’ COUNCIL ITEM REGISTRATION LOGBOOK Deposited by (Nameand Signature) OIC (Name and Released Date Claimedby OIC (Quantity and Name) Sig.) (Name and Sig.) (Name and Sig.)

IV. GUIDELINES ON THE CNU-EC OFFICE E-RESOURCE LOCATION SYSTEMAND INVENTORY 1. The CNU-EC Office E-Resource Location System and Inventory is a centralized document designed to help on-duty officers easily track and locate available or unavailable resources within the council office. 2. This system ensures organized access to resources intended for official council events, initiatives, and student use under the College of Teacher Education. 3. All CNU-EC officers will be given View Only access to the system. Only authorized members of the Committee on Resource Management and Ways and Means are permitted to edit, update, or revise the document. 4. The digital link to the inventory system is strictly confidential and must not be shared with external organizations or individuals outside the Council. 5. Any concerns, corrections, or update requests must be directed to the chairperson or any member of the Committee on Resource Management and Ways and Means. 6. On-duty officers must regularly check the inventory to ensure accuracy before issuing or receiving any item. ○ 7. All officers must strictly follow the separate borrowing guidelines before releasing any item. 8. All updates to the system must reflect the real-time status and location of resources. 9. All items must be returned to their designated storage locations after use to maintain order, accuracy, and ease of access for future users. 10. Only the Committee on Resource Management and Ways and Means is authorized to relocate any item. Any changes in item placement must be promptly and accurately reflected in the inventory system. 11. Misuse, falsification, or tampering with the document is strictly prohibited and will result in disciplinary action. 12. These guidelines are mandatory and must be followed by all CNU-EC officers, including committee members and council leaders, without exception. Ifaphysicalitemismissingormismatchedfromwhatislistedon thescreen, reportthediscrepancyimmediatelytotheCommitteeChairperson.

Logbook Format for Borrowing I. BORROWING GUIDELINES CEBU NORMAL UNIVERSITY - EDUCATORS’ COUNCIL SERVICES GUIDELINES 1. If a student intends to borrow an item/s from the EC - Office, they should: a.) To borrow an item, the student must present their valid Student ID to the officer-on- duty. b.) Inquire about borrowing items from the Committee Resource Management Chairperson, its Committee Members, the Committee Secretary or other officer(s) on duty; c.) Note that reservations will not be accommodated, as a first-come, first-served policy shall be strictly observed; d.) Sign logbook before and after borrowing. 2. The officer-on-duty must complete the logbook entry accurately stipulating the borrowers’ name, degree program, date/time of borrowing, purpose of borrowing, and other item details. The officer should sign and date the logbook entry to acknowledge their responsibility for the borrowed item. 3. An ID must be collected if an item/s is borrowed and the Resource Management Committee or any attending officer/s shall secure the ID. 4. Borrowing items in the office is permitted until 7:30 PM, except for athletes who may have extended access. 5. Borrowing privileges from the EC Office are limited to a maximum of five hours per item for students.` 6. Sanctions, up to ₱15.00 pesos per hour, shall be applied if an item borrowed from the office is kept longer than five hours. 7. In returning items borrowed from the EC office, students should turn over it to the Resource Management officer/s or any of the attending officers for checking. The borrowed item is required to be in the same condition as it was when initially borrowed. 8. In case of damage, breakage, or incorrect placement, repairs or damage payment is required depending on the damage.

CEBU NORMAL UNIVERSITY - EDUCATORS’ COUNCIL BORROWER’S LOGBOOK BORROWING DETAILS RETURN DATE AND TIME NAME DEGREE PROGRAM/ YEAR LEVEL ITEM (Quantity) CONTACT NUMBER OIC (Name and Signature) BORROWE RS’ SIGNATURE ITEM CONDITION (Good, Dirty, Damaged, etc.) Committee of Resource Management Officer

II. GUIDELINES ON THE THE INCOME GENERATING PROJECT: STUDENT PRINTING SERVICES MECHANISM INTRODUCTION The CNU-EC Student Printing Service is established as an Income Generating Project (IGP) of the Educators’ Council. It aims to provide a convenient, affordable, and accessible printing solution for students of Cebu Normal University (CNU) while generating funds to support council programs and initiatives. OBJECTIVES ● Provide an efficient and affordable printing service for academic and student-related needs. ● Generate sustainable income to fund council-led activities and projects. ● Foster financial transparency and accountability in operations. ● Enhance student experience by offering value-added services within the CNU campus. STATION MANAGEMENT AND OPERATIONS Station Location and Oversight ● The printing station is located at the CNU-EC Office. ● The Committee on Resource Management and Ways and Means oversees station operations, printer maintenance, supply inventory, and payment collection. ● In the absence of a committee member, any on-duty officer is authorized to operate the station following these guidelines. Operating Hours ● Service hours are from 7:00 AM to 5:00 PM. However, printing requests beyond these hours may be accommodated at the discretion and availability of the officers. Target Market ● All currently enrolled CNU students are eligible to avail of the printing service. SERVICES OFFERED AND PRICING

The Student Printing Service offers the following types of printing: Printing Black and White Color Printing Tarpapel Printing ₱2.00 ₱4.00 ₱6.00 Discount Policy: A ₱1.00 discount per page will be applied to all printing types if the student provides their own bond paper. However, the discount does not apply to printing on vellum paper. Students may still request printing on vellum, but they must provide the vellum themselves. In such cases, the standard pricing rates shall remain in effect. FILE SUBMISSION AND FORMATS ● Acceptable Format: PDF files only. Editing services are not provided. ● File Transfer Options: ○ Bluetooth ○ Messenger (via facilitating officer) ○ Official email: cnuec.printingservices@gmail.com Note: Passwords are confidential and restricted to official use by EC officers only. Unauthorized access or personal use is strictly prohibited. PAYMENT METHOD AND COLLECTION ● Mode of Payment: Cash only. No electronic transactions allowed. ● Collection Protocol: The on-duty officer facilitating the transaction must collect payment and submit it directly to a Committee on Resource Management and Ways and Means officer. ● Important: No money shall be left unattended inside the office. PRINTING REQUEST PROCESS Service Offered Service Type Standard Rate (₱ / page)

1. The student shall be assisted by a Committee on Resource Management and Ways and Means officer. In the absence of a committee member, any officer on duty may facilitate the request. 2. The student must accomplish the Printing Request Log (PRL) with complete and accurate information. 3. The student shall send the file through one of the following transfer options: - - Bluetooth Messenger (via the facilitating officer) - Official email: cnuec.printingservices@gmail.com. The officer shall then process the printing request accordingly. 4. Upon completion, the officer must verify the accuracy and quality of the printed materials. 5. The officer shall collect the exact payment only after confirming the completion of the service. 6. If the facilitating officer is not a member of the Committee on Resource Management and Ways and Means, they must immediately report and remit the payment to the committee chairperson or any assigned committee member responsible for collections. 7. The committee shall ensure that all daily income from printing services is properly recorded using the PRLs in the Income Record Book for transparency and accountability. 8. End of transaction. INVENTORY AND SUPPLY MANAGEMENT ● The Committee on Resource Management and Ways and Means is responsible for maintaining inventory of paper, ink, and supplies. ● All resources must be used responsibly to avoid misuse or wastage. ACCOUNTABILITY AND CONFIDENTIALITY ● Officers must not use printing services or materials for personal purposes. ● Misuse of resources, falsification of records, or tampering with files or email access will lead to disciplinary action. ● Confidential data (e.g., email passwords) must be handled responsibly and never shared outside of authorized officers.

The specific acts that constitute violations in the EC Printing Services are as follows: a. Unauthorized Free and Discounted Printing. Granting free printing or applying unauthorized discounts to students (whether EC members or non-members) without proper basis. b. Misappropriation of Funds. Using collected printing payments for personal expenses or failing to immediately remit the income to the Committee on Resource Management and Ways and Means. c. Failure to Log Transactions. Not recording student requests in the Printing Request Logbook (PRL) or falsifying entries to conceal income. d. Personal use of Printing Services. Using EC printer, ink, paper, or supplies for personal files, assignments, or projects without payment. e. Tampering with Files or Equipment. Altering student files without consent, deleting records, or misusing the official EC printing email or devices for personal benefit. f. Negligence in Handling Payments. Leaving money unattended inside the office, resulting in loss, misplacement, or unrecorded transactions. g. Irresponsible Resource Wastage. Wasting bond paper, ink, or other supplies by careless handling or unnecessary printing. The list of offenses and their corresponding consequences are as follows: ● First Offense: Issuance of a formal verbal warning, to be documented in the officer’s record. ● Second Offense: Issuance of a written warning, outlining the nature of the violation and the expectations for corrective behavior. ● Third Offense: Issuance of a final written warning and/or imposition of a temporary suspension, subject to the discretion of the governing authority. ● Final Offense: May result in termination of position or any other disciplinary action deemed appropriate by the Council, consistent with applicable rules and regulations. MONITORING AND MAINTENANCE ● The station shall undergo regular maintenance to ensure consistent service. ● Assigned officers will monitor performance, supplies, and service quality. Logbook Format for Printing Request

CEBU NORMAL UNIVERSITY - EDUCATORS’ COUNCIL PRINTING REQUEST LOGBOOK Date Name Service Type Paper Size No. of Copies No. of Pages Sent via FB/Emai l Amount Paid OIC (Name and Sign)

CEBU NORMAL UNIVERSITY - EDUCATORS’ COUNCIL LOST AND FOUND ITEMS III. CNU-EC LOST AND FOUND GUIDELINES AND PROCESS OF THE CNU-EC COMMITTEE ON RESOURCE MANAGEMENT IN COLLABORATION WITH THE COMMITTEE ON WAYS AND MEANS Process: Guidelines: Conditions: ○ ○ ○ 1. 2. 3. 4. 5. 6. Alllostandfounditemswillbesecurely stored for a period of one (1) month only. Adetailedrecordofalllostandfound items will be maintained, including: Description of the item Location where found Date found 1. Allitems found during or after any council-initiated activity or events organized by theCollege of Teacher Education must be promptly reported and turned over to the CNU- EC Office. 2. Lostitems should be posted immediately through the Bloc Chairpersons Messenger groupchats, while Found items will be posted once a month through the CNU-EC Facebook Page. 3. Founditems that are kept in the CNU-EC office for more than 1 month will be considered a property of the CNU-EC Office unless claimed by the rightful owner giventhat the owner is to explain the reason why it was claimed late. Studentsmustpresenttheiruniversity ID or study load (in the absence of the former). Filloutthenecessarydetailsin the Lost and Found Log provided completely and legibly. TheOfficeronDutyshallthoroughly verify the item’s details upon receipt and must affixtheirsignaturetoconfirm the accuracy and completeness of the recorded information. Ifanyofthefounditemsaccurately match the description of the student who lost an item,thesameprocesswillbefollowed. Iftheownerofthefounditemclaims, the same process will be followed. End of Process. ● ● Logbook Format for Lost and Found Inventory LOCATION ITEMS QUANTITY CONDITION DISCREPANCY/IES PICTURE

UNIFIED CNU-SSC LOST AND FOUND GUIDELINES AND PROCESS UNIFIED LOST AND FOUND GUIDELINES IN COLLABORATION OF THE SSC COMMITTEE OF WAYS AND MEAN, PROPERTY CUSTODIAN, CLASS PROPERTY MANAGEMENT, AND NSC PROPERTY SECRETARY Guidelines: 1. All lostand found items within the university premises shall be immediately surrendered and reported to the CNU Main-SSC Office. 2. Lost andfound items during and after council-initiated activities and events shall be collectedand endorsed to the CNU Main-SSC Office for documentation and safekeeping. 3. Studentswho lose an item may report it to the CNU Main-SSC Office by providing a detaileddescription of the missing item, including its distinguishing features, date, time, andlocation where it was lost. 4. Information regarding lost and found items may be disseminated through official social media pages of the CNU Main-SSC, subject to data privacy considerations. 5. Information regarding unclaimed found items shall be posted on the official CNU Main- SSC Facebook Page after the item has remained unclaimed for one (1) month to assist in locating the rightful owner. 6. All found items shall be securely stored in the CNU Main-SSC Office. Items that remain unclaimed after being posted on the official CNU Main-SSC Facebook Page shall be subject to disposal in accordance with existing university policies and upon the approval of the appropriate authority. 7. The rightful owner may still claim the item after the prescribed period, provided that they present sufficient proof of ownership and a valid explanation for the delayed claim, subject to the discretion and approval of the CNU Main-SSC Office.

NAME Hon. Lux delos Santos Sec. Nick April Villegas Hon. Ruby Lyn Gervacio Hon. Margelaine T. Barquio Hon. Allyssa Marie Hubahib Member Member Member Secretary Chairperson POSITION CONTACT INFORMATIONS COMMITTEE ON RESOURCE MANAGEMENT CONTACT INFORMATIONS