View Hatchx（Teacher) flipbook.
HatchxBAYSIDE HIGH SCHOOLA G U I D E F O R 2026 TEACHERS VER.
2
TABLE OF CONTENT OVERVIEW ------------------------------------ 4 SIGN UP -------------------------------------- 6 SIGN IN --------------------------------------- 8 NAVIGATION BAR ---------------------------- 9 HOME PAGE ---------------------------------- 15 CLUB PAGE ----------------------------------- 21 OPPORTUNITIES PAGE ----------------------- 34 SUPPORT PAGE ------------------------------- 35 3
4 OVERVIEW Hatchx is a website created to organize all infromation into one platform. This way students , teacher and staffs have an easier time spreading long-lasting infromation. Hatchx’s mission is to bring newer and current student to join a community. We want to expose new opportunities, in and outsdie of Bayside High School. Through Hatchx, our goal is to see students thrive in Bayside High School. We hope to see more participation in our school’s events, clubs and sports. We also hope to see ideas and communities form faster and easily.
5 OVERVIEW Hatchx offers different pages to explore such as the home page, which displays the general information of the next few pages; club page, where clubs & teams are managed; update page, where all the announcements will go; explore page, where many different opportunities will be active; support page, which is for any questions & concerns regarding the website or the school in general.
6 SIGN UP For first time user → click on ‘Create account’ Enter first & last name Enter @schools. nyc.gov Create account Join clubs through invitation codes Check off after reviewing Privacy Policy and Terms of Use Set a strong password
CONFIRMATION EMAIL A confirmation will be sent to you DOE (nycstudents.net) email. Confirm you email to create an account! Click on ‘Confirm your email’ to finish setting up your Hatchx account 7
8 SIGN IN For returning user → click on ‘Email sign in’ johndoe@@schools.nyc.gov Use @schools.nyc.gov ******************** Enter password Click Sign in If you frogot password, click here to reset it.
9 NAVIGATION BAR Look the bottom of the page, this is where the navigation bar is located Click on ‘Home Page’ to see an overview Click on ‘Clubs Page’ to view clubs & sports Click on ‘Calendar’ to view dates and deadlines Click on ‘Explore’ to discover the latest updates Click on ‘More’ to view the navigation bar in more detail
10 NAVIGATION BAR 2 Home: Click this button to return to the home page To view the navigation bar in more depth click on the three line menu called ‘More’ Updates & Calendar: This is the pageto check all announcements & updates Latest Updates: Check the latest updates on clubs & event meetings School Calendar: Check to see your events on a physical calendar Bell Schedule: Shows the current time + period for all periods Submit for Review: Submit annoucnement for you clubs(must have approved access)
Actvities & Clubs Page: figure out the perfect fit of extracurriculars and manageall clubs & teams All Clubs: Filter through options narrow down to your favorite options Manage your Clubs: If you are a board member of a club, you will gain access to update your clubs and see the overall club’s data Sports: View all sports tryout dates and meetings Club 101 Quiz: Take a short quiz to get a macth with a club Apply for a New Club: Any new ideas can be mad into a club! Please have a teacher (advsior for your club) fill out the form. 11 NAVIGATION BAR 3
Opportunities: Bayside provides different opportunities for students to succeed even outside of Bayside All Opportunities: View different oppporrtunities fom scholarships to college courses you can take Scholarships: If you a senior you can apply for scholarships; make sure to check the deadlines Community Service: Earn Volunteer hours Internships: Make money while gaining hands on experience College Prep: Dual enrollment or any college prep courses will be offered either in or outside of Bayside 12 NAVIGATION BAR 4
Support: All questions and confusions can be resolved by submitting a form. We will try and get back to you ASAP!!! Support Home: Overview of all the types of support possible My request: View a pending request Submit a request: Report an issue Help guide: Coming soon 13 NAVIGATION BAR 5 COMING SOON! Brings you to your profile page where you can view your overall status on clubs + activities
The top navigation bar allows you to search, change, and view your preferences 14 NAVIGATION BAR 6 Search for anything or use the button avaliable Toggle between dark & light mode Enable notifications Click on the circle to view your profile
HOME PAGE Condensed version of the content on the website 15 Pending(awaiting) for clubs to aprrove your addition to the club/sports Club managment (advisor role) Takes you to the support page where you can view all the request submitted Amount of submitted application (club, support, etc...) Time is based on whether it is school hours or outside hours Opens ‘Profile Page’Status
At a glance 16 HOME PAGE 2 Deadlines(e.g. club meeting, scholarships, applications, etc.) Check in on recent club meetings or events Any upcoming meetings are found here Any events you registered in will take effect here Notifications will be marked as unread here
At a glacnce/Customization 17 HOME PAGE 3 Personalixed it to you liking; remove cards you don’t want and reorganize base on preferences
Announcement/Coming Up 18 HOME PAGE 4 Most current announcements will be show here If you want to view previous announcements click on ‘View all → ‘ All upcoming event date will be shown here; this includes test dates, meetings, school days off, etc... If you want to view dates on a physical calendar click on ‘Full calendar → ‘
Quick Action/My Clubs/Opportunities 19 HOME PAGE 5 View CalendarAttendance for clubs (active members) Filter through clubs and find a match Get Support All the clubs you are currently in All the opportunities available to you (factors could include grade, major, CTE, etc...)
Attendance code/QR code will be provided to quickly fill out presence during the meeting Deep Dive into Quick Action 20 HOME PAGE 6 Attendance for clubs (active members)
Club page allows students to easily find and join new communities! 21 CLUB PAGE Enter the club name Enter the club name Enter the gist of the club Advisor email (@schools.nyc.gov) Meeting dates Submit application after you completed everything
Search for clubs & teams Joined clubs Filtering & Joining Clubs 22 CLUB PAGE 2 All filter options Example of a standard club card club profile pictureClick ‘View Club’ to learn more about the club name
Request to join; must wait for club to approve your status Showed interest; apply later View Club in detail 23 CLUB PAGE 3 General information about the club(date, category, time) Meeting dates/events are available to view on the calendar information will be updated by art club board members
Only approved members, board members, and advisors can chat here Meeting details on the next meeting View Club in detail continued... 24 CLUB PAGE 4 More in-depth detail about the club Club announcements will be viewed here; posted by board members/advisors of the club
Managing a club 25 CLUB PAGE 5 Open workspace to manage your club View the club page as a whole Manage clubs dates, time, location, and more Manage club’s money Bring you back to your workspace list of rules set by the club
Managing a club 26 CLUB PAGE 6 tabs of different actions from attendance to updating the streams(chat area). View the poeple that have joined, and more! Amount of active members Amount of meeting scheduled (clubs, sports) Request to join by students amount of changes (room changes, cancelation of meeting) Total students that checked in for attendance
Managing a club (Sharing an update) 27 CLUB PAGE 6 There is no option to add photos as of now Pushes the update to members of the club Add title (Stay brief) Add description All ‘shared updates’ posted will be pushed onto the ‘club updates’ section for members to see
Managing a club (Set a permanent meeting date) 28 CLUB PAGE 7 Rm 321 biweekly, weekly, monthly Mon-Fri Period 1-11 Post for members and students to see, updated on clubs page
Managing a club (Adding board member) 29 CLUB PAGE 8 @nycstudents.net Add board member Role Start date to End date
Managing a club (Club attendance) 30 CLUB PAGE 9 Meeting #1, First Meeting Date + Time of meeting Permanent/Temporary Attendance check in Duration of time before attendance is disabled Generate a QR code for the attendance for members to scan; Shownumber of attenedees
Managing a club (Invitaion Codes) 30 CLUB PAGE 10 For new user of Hatchx(students), they can enter the club code at sign up to be automatically joined in a club Expiration date of the invite code and amount of usage avaliable Purpose of the invite code(new members, returning member) Create the club invite code
Managing a club (Customizing Club Profile) 31 CLUB PAGE 11 Customize the club profile to your preference: 1. color 2. description 3. brief introduction of the club 4.mission/purpose 5.Who should join(interested based) 6.Dedication of hours per week(some clubs need more active members) 7.Tyope of club(eg. Key Club = Community Service 8. Club active date to End date 9.Instant join or need approval before join 10.Recuriting member status(active, not active)
Managing a club (Social Media) 32 CLUB PAGE 12 Display name of any social platform Platform includes(instagram, discord,google classroom) Direct links to any social media platforms Pushes link to profile
Title of the photo Managing a club (Media Library) 33 CLUB PAGE 13 Click on Choose file (select picture from drive, files, etc..) If photo is taken at an event of meeting list as ‘event name’/ ‘Meeting #2’ Types of permission (private or public) Posted on private or public gallery Club profile Cover Picture | confirm that everything is filled out and accurate Upload photo
This page offers a variety of options for you to succeed in outside of schools 34 OPPORTUNITIES You can find scholarships Some opportunities are only avliable to certain age groups Pre-College are courses you can take at a local college in or outside of Bayside Gain volunteer hours through community service event posted by clubs, local shelters, etc...
We know some stuff may still be confusing whther that is events, the webiste, or any other issues, so please don’t feel scared to ask questions or leave any suggestions 35 SUPPORT Search for the help you need and we will try and match you with a place you can go Helps with any tech related bugs Mental and physical well- being Club & Activity help (e.g. how to submit club application)
Submitting Technical forms 36 SUPPORT There are multiple request types; click the dropdown menu to select Must include a subject Specific details on the issue date
If there are any confusion, please use the support page and submit a form. Any suggestions would be appreciated! 37 THANK YOU