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SMX AURA RATES Meeting Room Floor Area (sqm) Min & Max Capacity Half-day Whole day rate Meeting Room 1 207 96 - 190 35k+ 75k+ Meeting Room 2 107 42 - 100 18k + 35k+ Meeting Room 3 103 60- 110 18k + 35k+ Meeting Room 4 103 60 - 110 18k + 35k+ Meeting Room 5 103 42- 90 18k + 35k+ Meeting Room 6 71 36- 60 13k + 25k+ Meeting Room 7 104 72- 90 18k + 35k + Meeting Room 8 160 72- 170 28k + 55k+ Meeting Room Bookings from Oct 1, 2026 to November 2026 An email from XMS must be endorsed for booking to be qualified. XMS Event Management rate not included- optional and can be availed separately (Pre to post event management, overall operations, marketing, logistics) MRs 2-3 & MRs 4-5 can be combined Minimum and maximum capacity varies on the set up type: Theatre, Classroom, Banquet, Cocktail. Price varies at other SMX convention centers: SMX MANILA, SMX CLARK, SMX BACOLOD, SMX DAVAO, MEGATRADEHALL, SKY HALL SEASIDE CEBU, OLONGAPO CITY CONVENTION CENTER Date is subject to availability. Upon receipt of the signed conformed, the file will be operational considerations. Should the proposal be acceptable, SMX will notify XMS that a tentative booking has been made in your name and shall be confirmed only upon receipt from you of the signed Rental Agreement and initial deposit within the period indicated in the notice. evaluated for acceptance based on space availability and other
EVENT CALENDAR VENUE INCLUSIONS FOR MEETING ROOMS: This proposal is inclusive of the following benefits on a complimentary basis: 1. Basic Audio and Visual Equipment includes a PA system, mixing console, 2 microphones (wired/wireless), one projector, and a built-in projector screen 2. Basic Banquet Equipment, depending on the availability 3. Basic Event Services and Banquet Team on standby to assist during set-up and event proper 4. Three (3) complimentary car passes per Meeting Room per day 5. Classroom tables and chairs Add-ons: *Coffee and Water Station at Php 8,000.00 (+ VAT) for 30pax. *WiFi and LAN connection (please refer to Internet Request Form) As an added exposure to your event, SMX releases a monthly Event Calendar ad online and through an electronic direct mail to our database every first (day) of the month. If you wish to include your event, ●
OTHER CHARGES: All on-site charges like damages in the venue, event extension/overtime, equipment rental, manpower charges, succeeding electricity charges, and others will automatically be deducted from the Security Deposit unless settled on-site through cash or credit card. The remaining balance, less charges, will be refunded 45 days after the event. If the deposit does not cover the amount, the remaining balance must be settled immediately after the client recovers the billing statement. SAFETY GUIDELINES: Our top priorities are our guests and staff’s safety and well-being. Event Guidelines will be sent and to ensure a secure and comfortable event environment. Kindly read and understand them. VENUE PROPOSAL CANCELLATION: Notwithstanding receipt of your signature on this letter, SMX Aura reserves its right to accept or reject the proposal and to notify accordingly. Until such time that you are notified of the acceptance and the tentative booking, SMX Convention Center Aura reserves the right to offer the space to other interested parties. If we receive an actual event before your deadline to return the signed proposal, SMX can give 48 hours to confirm your booking by signing the Rental Agreement and settling the required deposit. Cancellation made after this means forfeiture of all deposits paid and will merit a surcharge equivalent to the rates below:
TIME OF CANCELLATION PAYMENT DUE Confirmation date to three months before the event 50% of the total revenue Less than three months to one month before the event 75% of the total revenue Less than one month before the event 100% of the total revenue Any postponement or rescheduling of an event to an earlier or later date shall be considered a cancellation and a new booking thus will be subject to room availability. Below are a few that we would want to highlight: 1. Crowd Management: a. Implementation of crowd control measures to avoid congestion in common areas and entry/exit points. b. Staggered event entry and exit times to minimize gathering and overcrowding. 2. Medical Services and Safety Personnel to be provided by the client: a. Provision of a DOH-accredited private ambulance with medic services on-site from ingress to egress to address any medical emergencies. b. Appointment of a dedicated safety officer responsible for overseeing the implementation of safety protocols and coordinating emergency procedures.