Douneside House Time & Attendance Rota Ready Clocking in and out: Clocking in and out for each shift is a requirement of all Douneside employees. It is important that you remember to clock in and out for the following reasons: - In the event of an emergency, the nominated person in charge can check who is on duty at any time. This is especially important in the case of a fire related evacuation. - For any team members who may work additional hours, it allows for your line manager to accurately record any time owed (TOIL) On commencement of your role, your line manager will show you where the Rotaready clocking in and out tablet is located (underneath the main fire panel by the staff entrance). For more info on how to use the Rotaready tablet, please see below: Using the Rotaready tablet: 1. Tap the screen to clear the screensaver, if necessary 2. Tap your name, or first letter of your surname if necessary 3. Enter your clock in PIN
4. To ‘clock out’ follow the steps above and select ‘clock out’ If you experience any issues clocking in or out, please notify your line manager straight away. Breaks: All team members working six hours, or more are entitled to a 30-minute unpaid break each shift. Please see your line manager regarding a suitable time for your break each day Holiday Requests: Your line manager will take you through the absence request process on RR as part of your induction. You can expect any requests to be approved within 7 days. Sickness: In the event that you are unable to work your scheduled shift, you should contact the hotel duty manager on manager@dounesidehouse.co.uk to advise with as much notice as possible but, at a minimum, at least 1 hour before your shift is due to start. The manager@ email address is a shared inbox so please only include the following details: 1. Your name 2. Scheduled shift you cannot complete 3. Contact number to reach you on The duty manager or your line manager will then contact you via phone to discuss your absence. This will be within 1-2 hours of your shift being due to start. You will need to report (via the process above) your absence on a daily basis, unless you have received a GP’s medical note. If you are scheduled to be working a breakfast chef shift or health club shift (both shifts start before 8am) then you should contact the duty manager mobile on 07867313082 at least 2 hours before your shift is due to start. Your obligation: Clocking in and out is a requirement for your employment. Should you fail to clock in and out your line manager will speak with you in the first instance, if you continue to fail to clock in or out then this could be escalated to a disciplinary action. You can find out more about the disciplinary process within your contract or staff handbook. You cannot sign in and out for any other person. This could result in disciplinary action. __________________________________________________________________________________ I agree that I have read and fully understand the procedures detailed above. Date: Signature: Name: