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handbookA Guide for Student Interns at the Philippine Science High School - Ilocos Region CampusPhilippine Science High School Ilocos Region Campus in Ilocos SurdormitoryThe handbook will give you a brief information about the dorm life and to prepare your fruitful first days at school.This belongs to:Room Number:
Table of ContentsAdmissionFeesVisiting HoursWake Up TimeMealsCurfewRe-Entry RegulationsStudy PeriodGate PassSecuring Food PermitsProper Care and Maintenance of Dormitory FacilitiesUse of Recreational Facilities and EquipmentDormitory UpkeepUse of the Comfort/Shower RoomLaundrySilenceCleanliness and OrderlinesBehavior / Conduct in the DormitorySafety MeasuresWorship ServiceOther GuidelinesDirectoryList of What to Bring1223344578891010111111131415151819Sample of Residence Hall ContractEvaluation ToolStudent Services Division Entry PassCampus Gate PassStudent Leave Pass and Return SlipFood Permit PassSample of Violation in the Residence HallANNEX AANNEX BANNEX CANNEX DANNEX EANNEX FANNEX G21242526272829ABCDEFGHIJKLMNOPQRSTUVW
1Lord, guide us as we live together in this dormitory. Teach us to be disciplined in our words, thoughts, and actions. Help us respect one another, follow the rules, and choose what is right over what is easy. Grant us the humility to correct our mistakes and the wisdom to learn from them. May we speak with kindness, act with sincerity, and faithfully fulfill our responsibilities each day. Give us the strength to do our best in our studies and daily tasks, and help us become better persons through Your guidance. Protect us, bless our home away from home, and keep peace and unity among us. Amen.Dormer’s Prayer Only enrolled scholars of the Philippine Science High School – Ilocos Region Campus in Ilocos Sur are eligible for dormitory residency. Staying in the dormitory is a privilege, not a right. Dormers must comply with all rules and regulations to maintain their residency. Submission of a signed Dormitory Residents’ Contract (“Annex A”) is required during enrollment. Due to the limited dormitory capacity, dormers are expected to be considerate and patient with the available accommodations. Those who can afford off-campus lodging are encouraged to do so to help manage dormitory space. a. b. c. d.Dormitory HandbookNote: The following prayer is provided as an optional moment of reflection and is not intended to impose any religious belief or practice. ADMISSION
2 7:00 AM – 7:00 PM 8:00 AM – 7:00 PM Saturdays, Sundays, and Holidays Regular days (except class hours) VISITING HOURS Annual evaluations (“Annex B”) shall determine the continued eligibility of scholars for dormitory residency. Violations of dormitory rules and regulations may result in the withdrawal of dormitory privileges. Lodging costs ₱60.00 per month, which shall be deducted from the intern’s stipend and living allowance. An additional ₱20.00 per month shall be charged for each electronic gadget or appliance. Visitors and outsiders shall be entertained only in the designated receiving area and should wear proper attire. Parents, guardians, and immediate family members may visit outside the prescribed visiting hours, as circumstances may require. Visitors who wish to see the dormitory and its facilities must secure permission from the Dormitory Manager and shall be properly accompanied while touring the dormitory premises. Priority for dormitory residency shall be given to Grade 7 scholars and those residing at significant distances from the campus. FEES e. f. g. a. b. c.
3 5:30 AM 6:00 AM Call Time Opening of the Dorm in the morning All interns should be out of bed. Dormers are expected to observe proper decorum when entertaining visitors. They shall: treat visitors with respect. wear proper attire when entertaining visitors. be responsible for the behavior and conduct of their visitors. arrange the tables and chairs properly and clean up leftover food, peelings, and wrappers after their visitors leave. The school canteen opens at 6:00 AM and closes at 7:00 PM. Interns should observe table and meal etiquette, wear proper attire at the dining area and must practice CLAYGO (Clean As You Go). Bringing of fast food take-outs are not allowed as well as coffee, junk foods, carbonated drinks, and the like. All visitors are required to sign in the visitors’ logbook upon entry. Any untoward behavior exhibited by visitors must be reported immediately to the Dormitory Manager or staff. WAKE UP TIME MEALS d. e. f. a. b. c.
4 Morning Curfew and Exit Policy All dormers must vacate the dormitory by 7:00 AM on Mondays to prepare for the flag ceremony and by 7:30 AM on other school days to ensure punctuality for classes and other academic activities. Exceptions apply to students returning from competitions and other similar activities or those who are ill. Curtains must be neatly arranged to maintain orderliness, and privacy within the living space before leaving. Re-entry is not allowed during the day except for valid reasons. Dormers needing re-entry must secure an entry pass from the SSD Chief (“Annex C”). Allowed reasons for re-entry: Hygiene concerns Changing torn clothes Other analogous necessities Re-entry for changing PE attire is strictly prohibited. Students must ensure that all necessary items are prepared the night before to avoid any inconvenience. CURFEW RE-ENTRY REGULATIONS a. Night Curfew Curfew is at 7:00 PM.a. a. b. c. d. e. b. c.
Scholars must be inside the dormitory by 7:00 PM and be prepared for study periods. Study periods are scheduled from 7:30 PM to 9:30 PM in designated halls. Scholars must maintain a quiet environment to avoid disturbances. Taking a bath is not allowed during study periods. Use of laptop and other gadgets are prohibited during study period except for academic related purposes at specified areas. Grades 11 and 12 students with light offenses from the previous school year may be granted the privilege of studying in their rooms during the designated study period. This privilege, based on their record from the previous school year, is applicable only during the first month of the current school year. To retain this privilege beyond the initial month, students must maintain a clean record, ensuring that no anecdotal reports are issued in the following months. Additionally, they must remain actively engaged in studying and must not use the study period for sleeping or recreational activities. Students on probation shall be required to observe study periods. Group studies and tutorials shall be conducted only in the designated area on the 1st floor. STUDY PERIOD a. b. c. d. e. f. g. h. 5
During study periods, students should use gadgets solely for communication, study, research, and assessments. Using phones and other gadgets for gaming will result in confiscation. Lights must be turned off in rooms that are not being used for studying. when all requirements for the next day have been completed; when the study area has been properly cleaned and organized before leaving; when there is a competition or travel scheduled for the following day; and when there are no requirements to be accomplished the next day. Misuse of electronic devices may lead to disciplinary actions, including confiscation, reprimand, and an Anecdotal Report, retrievable only by parents or authorized guardians. Sleeping during the study period is strictly prohibited unless permission has been granted by the dormitory supervisors under certain circumstances, such as: Appropriate attire must be worn at all times within the dormitory and school premises to maintain decency and decorum for dormers and visitors. 6 j. i. k. l. m. n.
There are two types of gate pass: 1.Regular gate pass (“Annex D”) – used for brief leave to buy school supplies or any personal concerns during academic hours. Secure this pass from the CID office. 2.Student leave pass and Return Slip (“Annex E”) – used when the intern goes home or any analogous situation. Home leave passes may be requested on Thursdays or on any day in cases of special circumstances requiring the dormer to go home, provided that parental consent is secured. Students participating in academic-related off-campus activities or those leaving campus during academic hours (8:00 AM–5:00 PM) and/or mandatory school activities must obtain approval and a gate pass from the CID Chief, in addition to a home leave pass. A weekend or holiday gate pass allows an intern to leave the campus for up to five (5) hours, provided that prior consent has been given by parents or guardians. The duration may be extended if the intern is accompanied by a parent or legal guardian; however, under no circumstances shall the return time exceed the 7:00 PM curfew. Gate passes are issued only during the presence of the Dorm Manager on duty. No gate pass shall be issued beyond the official duty hours of the Dorm Manager on duty. 7 GATE PASS b. a. c. d. e.
PROPER CARE & MAINTENANCE OF DORMITORY FACILITIES 8 Dormers must handle furniture, appliances, and facilities with care. Dormers must observe proper etiquette when using comfort rooms, shower rooms, wash areas, study areas, and receiving areas to ensure cleanliness and respect for others. Hanging items like clothes, towels, or other objects on window frames is not allowed. Any damage caused by negligence will result in: Replacement at the dormer’s expense. Possible expulsion from the dormitory for severe cases. Report any damaged or malfunctioning facilities immediately for repair. Securing food permits for both schooldays and weekends: Scholars must secure a food permit (“Annex F”) two days before the activity. On weekends, interns who wish to eat fast food must do so off- campus SECURING FOOD PERMIT a. b. c. a. b. c. d. e. For dorm interns returning with fast food bought outside the campus, accompanied by parents or relatives: 1.Food must be consumed inside the canteen or any designated place for eating, but not inside the dormitories. 2.All waste must be given to the family to be disposed of outside the campus premises.
CCTV footage will be reviewed to identify students responsible for cleaning or any mess left behind. f. For repair requests, dormers are encouraged to be patient, as services may take time due to budget limitations and a limited number of repair personnel available in the residence halls. g. Scholars are responsible for ensuring that the facility remains clean and orderly before leaving. All trash must be properly disposed of, and equipment should be returned to its designated place. h. a. b. c. d. e. Facilities and equipment for recreation are available to all dormers who may wish to use them. When borrowing recreational materials, dormers should fill in the logbook used to record borrowers. Dormers should use the dormitory equipment with utmost care. In using the refrigerators, put all the dormers' personal food stocks in a large box and properly label it with the dormers' name. Do the same for frozen foods. The refrigerators shall be defrosted during long weekends or vacation for upkeekping and disinfection, thus, dormers are required to remove food stocks (consume or bring them home). For foods left during defrosting or during long weekends, ask the Dorm Personnel for safekeeping. 9 USE OF RECREATIONAL FACILITIES & EQUIPMENT
10 DORMITORY UPKEEP USE OF COMFORT ROOMS / SHOWER ROOM / WASH ROOM It is the responsibility of every dormer to maintain the cleanliness and orderliness of his/her area. Beddings must be at all times properly arranged. Change your beddings every week or every two weeks for hygiene. Change your towel at least once a week. Hang your towel properly after each use. Books must be properly stacked in their respective cabinet. Study tables must be properly organized and clean. Shoe rack is required in every room. Sweep or wipe away dust regularly to maintain cleanliness. Garbage must be properly disposed of in the trash cans. Eating is not allowed inside the room. Snacks are allowed provided left-over wrappers are properly disposed of. Each room must have three trash bins labeled Recyclable, Non Biodegradable, and Biodegradable. If the bin is full, press down the contents before adding more, or use another bin. Wrapped and used sanitary napkins must be disposed of in the trash cans provided in the comfort room, not in the toilet bowl. Flush toilet bowls after use.a. b. a. b. c. d .
11 Payments should be made once or twice a week, either in cash or via GCash directly to the laundry laborers. Hanging clothes/towels on window bars, leaving them in the bathroom / comfort room is strictly prohibited. Laundry services must be arranged with accredited laundry service providers. Control the flow of water in the faucets and shower. Check if the faucets are properly closed after using. In case of malfunction of facilities, immediately inform the dorm manager. PICK UP/DELIVERY: TUESDAY Afternoon & FRIDAY Morning LAUNDRY CLEANLINESS AND ORDERLINESS The dormitory orderliness and cleanliness should be the concern of everyone, not only the dormitory manager. Voluntary picking up of the scattered pieces of paper or litter, putting disarranged chairs or tables back in proper places and the like will help very much in maintaining orderliness and cleanliness in the dormitory. SILENCE Lift feet when walking around the corridor or inside the dormitory. Boisterous laughing and loud talking at any time should be avoided. Silence must be observed in the dorm premises all the time. a. b. c. a. b. c. c. d. e. a.
c. e. b. d. Follow the daily cleaning assignment. One cleaner assigned per day. Luggage bags shall be placed on top of the cabinet and laundry baskets shall be placed on the corners. Top Most Compartment Second Layer Hanging Area Drawer Second to the Lowest Compartment Draw in/out table Lowest Compartment Pales and bathroom kits shall be placed at the back of the door Specific arrangement of belongings in the cabinet: Luggage and extra beddings and towels Food stock in a box or container For study purposes after study period (with the aid of study lamp) Books and other school needs Footwear School uniform and outdoor clothes on the hanging rod, and below are the sleepwear and others Valuables and underwear 12
13 CONDUCT IN THE DORMITORY 1st floor interns - every 1st Thursday of the month 2nd floor interns - every 2nd Thursday of the month 3rd floor interns - every 3rd Thursday of the month 4th floor interns - every 4th Thursday of the month All interns - every 5th Thursday of the month f. To ensure a clean and organized living environment, each floor follows a designated cleaning schedule: Bullying, gambling, smoking, drinking, extortion, arson, and bringing dangerous weapons and pornographic materials are major offenses punishable under the PSHS Code of Conduct. Taking things without permission from the owners or failing to return borrowed items to the owner or having found lost property; failing to return the same to the owner or to the school authorities are likewise major offenses punishable under the PSHS Code of Conduct. Room hopping is strictly prohibited; floor hopping; bed hopping; and Residence Hall hopping as well Dormers should abide by the dormitory rules and regulations. a. b. c. d.
14 SAFETY MEASURES a. The fire extinguisher is located in the visible corner in the dormitory. Use it when necessary. b. At no time candles are used in the dormitory even during brownout, instead use flashlights. c. d. Unplug any electrical appliance after use. e. Turn off the light after use. Cooking and heating is not allowed in the dormitory. g. Dormers should wipe out spilled liquid along the corridors and inside the dormitory to prevent accidents. h. Sick or injured dormers can be allowed to attend classes only after the advice of a physician. i. The sick dormer must be confined at the school clinic under the supervision of the school nurse during class hours. j. Sick dormers must inform the dormitory manager on duty for assistance. k. No bystanding at the exit doors. During scheduled brownouts or blackouts, dormers are required to fully charge all gadgets and other equipment needed for academic and recreational purposes in advance. They should not rely on the RHU generator, as it may not be activated due to cost-cutting measures. f. l. The possession of sharp objects, such as knives and scissors, is prohibited.
15 WORSHIP SERVICE OTHER GUIDELINES Dormers are allowed to go outside the campus to attend worship service, and must secure a leave pass to the dormitory manager. a. Dormers must actively participate and cooperate in all dormitory activities. b. c. Dormers must treat one another with respect and courtesy. They must be mindful not only of their rights and privileges but also of those of others. e. Parents and guardians are allowed beyond the receiving area of the Residence Hall only during the following occasions: f. Dormers are responsible for the safety and security of their personal belongings and valuables. Interns are required to attend regular meetings, every last Wednesday of the month, called by the dormitory management or authorized officials. Appropriate attire must be observed inside and outside the Residence Halls, especially when going home or leaving the campus at all times. Prohibited and inappropriate attire includes, but is not limited to, micro- mini or mini skirts, tight pants and dresses, sleeveless tops and dresses, plunging necklines, see-through clothing, and similar garments. Visitors must observe these dress guidelines when entering the premises. d.
i. g. h. ● ● ● ● Check-in Day (the day prior to the first day of classes) Card-Giving Day Pasko sa Pisay Check-out Day (end of the school year) Male parents, guardians, family members, and other male visitors are not allowed inside the Female Residence Hall at any time; however, female visitors may enter the Male Residence Hall. The Clinic during school hours; or ● The Isolation Room beyond school hours, unless there is a recommendation from the school nurse or doctor to go home. ● ● The Residence Halls are closed during school activities. The dormitories open at 4:00 PM in the afternoon. Any observed symptoms must be immediately reported to the Dorm Personnel on duty for proper referral to the School Nurse. In cases of sickness or emergency where first aid is no longer sufficient, parents or guardians must proceed immediately upon notification from the student, Nurse, Dorm Manager, or any authorized personnel. Parents shall be responsible for all medical needs and expenses, including medication and hospitalization. If hospitalization is required, parents are expected to assume full responsibility for the care and needs of the student. 16 In cases of illness, the student shall stay in: ●
j. If classes are suspended or certain batches or groups have no scheduled classes, dormers must secure an entry pass from the SSD Chief before entering the dormitory during restricted hours. k. l. m. Residents are encouraged to seek assistance from any security officer whenever the need arises. 17 The school management welcomes complaints and suggestions for the improvement of the Residence Hall, which may be submitted to the Dormitory Manager, SSD, or the Office of the Campus Director. All matters affecting the safety of life, property, and honor of any dormer must be reported immediately to the Dorm Manager.
EMERGENCY HOTLINE Philippine National Police-San Ildefonso, Ilocos Sur 0917-532-2084 Bureau of Fire Protection-San Ildefonso, Ilocos Sur 0917-184-8911 RURAL HEALTH UNIT 0935-146-8697 MDRRMO 0920-916-3537 MARY GRACE R. NAVARRO, EdD CAMPUS DIRECTOR 0917-868-1327 DOMINIC PATRIC G.GALDONEZ, PhD CHIEF, STUDENT SERVICES DIVISION 0939-938-2857 FIDEL A. BERMUDEZ, JR. DORMITORY MANAGER (BOYS) 0917-831-6119 0968-513-4011 JOY B. PITA DORMITORY MANAGER (GIRLS) 0916-728-5010DAN JOSEPH A. RAMOS ASST. DORM MANAGER 0915-342-9935MARK DAVE T. ALCANTARA PTA-FUNDED DORM ASST. 0939-475-2291TEOFILO GERMANA. ARCONADO, JR. PTA-FUNDED DORM ASST. 0939-263-7830MA. CRISTINA A. RAQUEPO ASST. DORM MANAGER 0927-793-7835JUVELYN P.RAQUEPO PTA-FUNDED DORM ASST. 0965-663-8810JHOYLEEN MAE A. RAGASA PTA-FUNDED DORM ASST. 0949-344-3971 PHONE DIRECTORY 18 DIRECTORY
LIST OF WHAT TO BRING During Travel Daily Use 19 For Residence Hall Tumbler Facemask Alcohol/Sanitizer Jacket Food & Snacks Blanket, Pillow* Insect repellent (optional) Tissue/Wipes Alcohol/Sanitizer Water Bottle/Tumbler Umbrella Snacks (if you will not buy at the coop) Cash to pay for your laundry, snacks and meals, among other things. Fund transfer via GCASH or bank is also available. Blanket Beddings Pillows Pillowcases Toiletries Bath Soap Face/Body Cleansers Shampoo, Conditioner Your specialized medications or supplements or vitamins, Paracetamol, Medicine for Cough and Colds, if any. 36 in x 75 in x 6 in, (1-2 sets) Lotion Deodorant Bath & Face Towels
20 For Residence Hall Toothbrush and toothpaste Dental Floss Mouthwash Bar/Detergent Soap Dishwashing Soap & Sponge For washing your water bottle and other utensils Feminine Hygiene Products Nail File/Clippers Sleepwear or Pantulog, Pambahay Undergarments Undershirts/Bras Slippers/Sandals For leisure walking inside the campus Laundry Bag/Basket Disaster Kit Bottled water Canned goods Biscuits Battery operated flashlight Whistle Electric Fan Pail & Dipper Optional Plate, Spoon, Fork Study Lamp for Study Period
21 ANNEX A Residence Hall Contract
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24 ANNEX B Evaluation Tools
25 ANNEX C Student Services Devision Entry Pass
26 ANNEX D Campus Gate Pass
27 ANNEX E Student Leave Pass And Return Slip
28 ANNEX F Food Entry Pass
29 ANNEX G Sample Violation in the Residence Halls
30MARY GRACE R. NAVARRO, EdD Campus DirectorDOMINIC PATRIC G. GALDONEZ SSD ChiefJOY B. PITA Dorm Manager IFIDEL A. BERMUDEZ, JR. Dormitory Manager IContinued stay in the dormitory shall depend, in part, on the student’s behavior and compliance with dormitory rules and regulations.All dormers are expected to uphold discipline, respect, and cooperation in order to maintain a safe and orderly dormitory environment. Failure to observe these policies may result in appropriate disciplinary action.Final Reminder“It’s not a right, but a privilege.”MARIA CRISTINA RAQUEPO Assistant Dorm ManagerDAN JOSEPH A. RAMOS Assistant Dorm Manager STUDENT SERVICES DIVISION RESIDENCE HALL UNIT