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Vision The Saint Peter’s School library envisions itself as a Christ-centered hub of knowledge, faith, and lifelong learning that upholds quality catholic education and the holistic formation of every learner. Guided by the word of god and inspired by Mary, our mother and model, it seeks to cultivate a love of reading, a spirit of inquiry, responsible use of information, and a commitment to serving god, others, the country, and the environment. Mission The Saint Peter’s School Library commits itself to providing accessible, relevant, and quality library resources and services that support academic excellence, strengthen catholic values, and promote the holistic development of learners by: 1. Promoting faith and Christian values – integrating faith, gospel teachings, and catholic values into library resources, programs, and services to make Christ the center of learning and daily life. 2. Supporting academic excellence – providing appropriate print and digital resources that enrich classroom instruction, encourage independent learning, and support research and intellectual growth. 3. Cultivating a culture of reading and lifelong learning – inspiring students to develop reading habits, curiosity, creativity, critical thinking, and a lasting appreciation for knowledge. 4. Developing information and digital literacy – guiding learners in finding, evaluating, using, and sharing information responsibly, ethically, and effectively. 5. Promoting service, communion, and inclusivity – encouraging cooperation among students, teachers, administrators, and the wider school community in building a welcoming library environment founded on respect, compassion, and shared responsibility. 6. Sustaining quality library services – continuously improving library collections, facilities, programs, and services in response to the evolving educational needs of the school community. Guiding Principle: Rooted in faith, enriched by knowledge, and dedicated to service.
A. INTRODUCTION Programs, Services and Uses Saint Peter’s School library has a vast of books and other information. The school library has great books and references that help students and teachers work well across the different areas of their studies in the curriculum. It includes the use of new millennium technology, computers, and other multimedia that can further enhance the various activities conducted by teachers and help students improve their knowledge. Also, it helps parents and alumni with the information they need. The school librarian holds orientation at the start of the school year for teachers and students on how to use it, and updates teachers on the textbooks, other references, and equipment acquired for the school year. The books are inventoried and disseminated through the library and made it available to all users. This is a great place for reading, research work, basic listening, and viewing for individuals and classroom groups. Use the library effectively to find the exact information needed in different areas. ▪ Educational studies ▪ Research works ▪ News (Local and Foreign) Statistics ▪ Literary works ▪ Reading ▪ Browsing ▪ Entertainment ▪ Science and Technology ▪ Listening and Viewing (group/individuals) Multimedia use ▪ Information Technology ▪ Business and Industry Information ▪ Documentary and Manuscript
B. HUMAN RESOURCE Functions and Qualifications of Library Staff Head of the Library Qualifications: • Licensed Librarian • Graduate of a Bachelor’s Degree in Library and Information Science or related fields • Possesses Library Experience and Expertise Functions: • Prepares Library Improvement Plan • Ensures that all library standards as enforced by government regulatory bodies with jurisdiction over the operations of educational institutions, as well as accrediting bodies, are complied with • Implements rules governing use of library facilities • Conducts orientation for teachers and learners on the use of the library and its resources • Cooperates with Library Committee • Keeps faculty abreast of new library acquisitions • Reviews, appraises, and prepares purchase orders of books recommended by faculty and students for acquisition • Supervises maintenance, preservation of materials, equipment, and furniture, and activities of the library • Catalogs, classifies, and re-checks bibliographic information on print and non-print materials such as digital video discs, film reels, audio-visual cassettes, and the like, maintained in the library • Screens donated books, periodicals, magazines, and other educational materials to determine their suitability for use in the school setting based on established guidelines. • Checks new acquisitions against invoices to establish cost price that will serve as basis for charging borrowers in case of loss or damage; maintains consolidated data on library resources and their costs. • Provides assistance to faculty members in the selection of learning resource materials that can be used in conjunction with the delivery of instruction within the classroom
• Coordinates with faculty regarding matters concerning development, promotion, and increasing utilization of the library; • Prepares and submits annual reports and recommends the budget of the library to the School Head; • Directs the annual inventory of all library materials; • Ensures the regular maintenance and order of the physical layout of library resources, facilities, equipment, and furniture inside the library. • Participates in the development and implementation of programs and activities designed to promote a higher level of usage of library facilities; collaborates with other institutional constituents on planning and implementing meaningful experiences that will promote love of reading and lifelong learning among the school populace. • Provides information on the use of the library and on available resources either through general orientations, individual consultation, or printed announcements. • Evaluates, promotes, and uses existing and emerging technologies to support teaching and learning, supplement school resources, and connect the school with the global learning community. • Assists library users in analyzing their needs for appropriate information, locating/identifying sources of required reference materials, and in undertaking research and study at the library premises; assists users in navigating the Internet, showing them how to efficiently search for relevant information. • Ensures adherence to copyright laws and conventions, fair use, and licensing of intellectual property, and assists users with their understanding and observance of the same. • Implements controls to safeguard the library collections against pilferage, loss, or destruction and recommends measures or penalties for erring clientele; accounts for losses and damage of library materials that have not been established as loaned out to users. • Collaborates with other librarians of schools that are members of the consortium for resource exchange, joint projects, and information updates.
• Undertakes regular and annual inventory/physical count of books and learning resource materials in collaboration with the Finance staff. • Participates in the identification of outdated, damaged, or inappropriate materials to be taken out of general circulation as well as those that have to be turned over to the archives. • Participates/assists in the implementation of curricular, co- curricular, and special projects, activities, and programs of the various academic units. • Undertakes preparation of reports on library operations and patronage. • Signs applications for clearance submitted by students, faculty members, and employees upon verification of the absence of accountability for borrowed library materials. • Performs other duties related to the function as may be assigned by the immediate superior. Status: Academic non-teaching/Faculty enjoying the same benefits as those of the teaching faculty C. ACCOUNTABILITY Library staff are accountable to the institution, their supervisors, and their clients in the performance of their duties. As such, library staff abide by the relevant laws, codes of ethics, and data privacy and confidentiality requirements applicable to the practice of librarianship. Librarians ensure that: • all resources and materials are properly accounted for through a systematic inventory scheme; • losses in the library must not exceed 2% of the total collection of the library every year. Code of Conduct The library staff is guided by the Code of Conduct and other related laws in the practice of librarianship, which shall define the rightful acts of every staff member in the performance of their duties. As such, the library staff shall follow: • the provisions of R.A. 9246 or the Philippine Librarianship Act of 2003;
• the provisions of the Code of Ethics for Filipino Librarians (Resolution No. 06, series of 2006); • other pertinent laws, issuances, and resolutions of the Professional Regulation Commission in regulating the practice of librarianship; • the provisions of the ethics manual issued by library professional associations. Data Privacy The library staff shall ensure that the provisions of Republic Act No. 10173, or the Data Privacy Act of 2012, and its Implementing Rules and Regulations are strictly implemented, and that the rights of clients and other stakeholders are given priority. Likewise, the prescribed guidelines in the CEAP Data Privacy Manual (2018) shall be consulted and upheld to ensure the library's compliance with the law, in concurrence with the school’s Data Privacy Office. D. COLLECTION MANAGEMENT To meet the curricular, instructional, research, and recreational needs of students and faculty, the School Library continuously acquires and develops its collection. It is stocked with a variety of reading materials and other information sources, carefully selected to meet the requirements of the school's Basic Education and College Department. The library uses controlled/modified “open shelf systems,” which means that a reader may go to the stacks area and select a book, which is then properly and officially charged/loaned out at the charging counter. The School Library is committed to continuously improving its collection to support the school's vision and mission. As a center of learning, the School Library has a collection of instructional materials with cultural and recreational values to stimulate teachers’ and students’ interest. GENERAL COLLECTION SECTION B.1. Reference (RS) The Reference Section houses a collection of extensive general
reference materials intended for consultation on a particular question or query, rather than for thorough reading like dictionaries, encyclopedias, atlases, manuals, and maps. The "open shelf" system is practiced in this section. Books in this section are for "inside use only". Photocopying of materials in this section is discouraged. B.2. Periodical Section (PS) The periodical Section is the place where needed information can be found in journals, newspapers, and other serial literature. The "open shelf" system is adapted in this section. Back issues are bound by mouth. Current issues are properly displayed on the display racks. Collections in this Section are restricted for room use only. B.3. Circulation and Reserve Section (CRS) The Circulation and Reserve Section houses and circulates an adequate collection of books covering a wide variety of subject areas and titles. Reserve books, such as those used by the faculty members as textbooks or collateral reading. E. CARD CATALOG The Card Catalog is the key to the library collection. It is a tool for locating books in the library. The library uses the "Divided Card Catalog" filing arrangement, where entries (author, title, and subject) are filed separately. How to use the Card Catalog To help you find the books that best meet your needs, here are some of the basic tips: 1. If you have the author's name, the title of the book, or the subject you are looking for, go directly to the tray indicated by the first letter. 2. Author's name arranged alphabetically by their surnames. 3. Initial articles such as "A, An, and The" are disregarded in filing. F. LIBRARY ISSUANCE RECORD Students use their School ID and fill out a Library Issuance Record Logbook. These cards serve as students' permanent records of every library use. LOAN PERIOD
F. 1. Circulation Books High school students are entitled to borrow one (1) book at a time for three (3) days and can be borrowed for another three (3) days, unless needed or reserved by other library users F. 2. RESERVE BOOKS Students may borrow one (1) book for one (1) hour. Reserve books that are not returned after one hour shall incur a fine of two pesos (P2.00) per hour of delay in returning. They may also borrow and reserve books for overnight use half an hour before the library closes in the afternoon, and should be returned not later than 7:30 a.m. the following day. F. 3. Reference Books and Continuing Resources (Periodicals) These are not allowed to be brought home. Photocopying can be allowed except for reference books. G. LOST BOOKS A lost book while on loan must be reported immediately to the librarian. The lost book must be settled within a week after it was reported. He/she shall have to pay for the book or replace the book with the same title. Lost book shall either be paid for at the current market price or placed. An additional amount equivalent to 12% of the original cost of the lost books shall be charged to the borrower concerned to cover the expenses of preparing the book for circulation. Any lost book must be reported immediately to the librarian to prevent the fine from accumulating. H. DAMAGED MATERIALS Book damages beyond normal depreciation while on loan should be replaced upon the librarian's recommendation, and the amount will be determined by the same. Damaged books shall either be paid for at the current market price or placed. An additional amount equivalent to 12% of the original cost of the damaged books shall be charged to the borrower concerned to cover the expenses of preparing the book for circulation. I. FINES AND SUSPENSION Materials returned late are subject to overdue fines. Saturdays, Sundays, and Holidays are counted in computing fines if the book is due before these days. Circulation Books P3.00/day
Reserve Books P1.00 1 hour and additional P1.00 for the succeeding hour. Note: The amount of the fine is subject to change. J. POLICY STATEMENT To best serve the library needs of the school community, the library must provide the appropriate materials needed, especially in support of its curricular programs. Care must be exercised in the selection and acquisition of materials to avoid unnecessary waste of financial resources. Although it is ideal to gather every available source of information flooding the market today, it is advisable to set limitations and priorities when acquiring materials. J.1. Coverage While the library has a collection in some areas, it continuously acquires updated books and materials that would help the students and teachers. J1.1. Level of Collecting Intensity There is an allocated budget for book purchases and subscriptions that allows the library to buy the books students need. J1.2. Status of Existing Collection Thrust should be placed on acquiring more materials in the areas of Education and Entrepreneurship. More books are needed in the general references, Research, and early childhood education. The library is still acquiring and developing the collection in all areas. K. SELECTION POLICIES The library staff uses professional judgment and expertise to make collection development decisions, including selecting titles, determining purchase quantities, and assigning locations for materials. Anticipated demand, community interests, strengths and weaknesses of the existing collections, system-wide availability, physical space limitations, acquisitions procedures, and available budgets are all factors taken into consideration. The highest selection priority is given to materials in all formats with the broadest appeal.
K.1. Selection Criteria Criteria to be evaluated in selecting items shall include, but are not limited to the following: ✓ Content ✓ Cost in relation to use and/or enhancement to the collection/ Cost effectiveness ✓ Critical reviews ✓ Current and anticipated appeal ✓ Format ✓ Local interest ✓ Physical characteristics ✓ Relation to the existing collection ✓ Relation to other resources in the community ✓ Significance of the author/ creator or publisher ✓ Support of library programs and initiatives ✓ Timeless subject matter K. 2. Selection Sources Sources for selection decisions encompass, but are not limited to, published reviews from standard review sources, publishers/vendor catalogs, advertisements, and customer requests and recommendations. The library strongly encourages customer input, and all customer requests and recommendations are subject to the selection criteria outlined above. K.2.1 How Books are Selected The best way to select materials for the library is to have them on hand so selectors can see them and, in the case of books, scan the pages and assess their potential value to the school community. Recognizing time constraints for faculty members and/or library staff, the book dealers/agree to periodically deliver copies of their stock for examination by the selectors. The faculty then examines, evaluates, and makes recommendations. K.2.2 Mode of Selection Materials selected for inclusion in the library’s collection are generally acquired through purchase. However, other venues of
acquisition are not neglected. K.2.2.1. By Purchase a. Actual book shopping b. Books for examination L. ACQUISITION POLICIES The acquisition process involves confirming the price and publication details, locating the item, ordering it, and processing it and the paperwork once it arrives. L.1. Acquisition Criteria Budget allocation by subject and format is based on public demand, usage statistics, relevance to the collections, and available resources. Items may be added to the circulating and reserve collections. Selectors use several criteria when evaluating material, keeping in mind physical space requirements and the library’s resources. Items need not meet all the criteria for inclusion in the collection. L.1.1. Evaluation criteria for all acquisition include: ✓ Public demand and anticipated demand ✓ Relevance to the interest and needs of the community ✓ Attention of critics and reviewers, award winners, or inclusion in bibliographies ✓ Significance, timelessness, or permanence of subject matter ✓ Representation of diverse points of view ✓ Clarity, accuracy, and logic of presentation ✓ Relevance to early literacy ✓ Responsive to school age and interest, and scholastic support and enrichment ✓ Literary merit and contribution to the field of knowledge ✓ Relationship to the existing collection ✓ Reputation and qualifications of the author, creator, or publisher ✓ Value of the resource in relation to its cost
M. CATALOGING AND CLASSIFICATION POLICIES M.1. Cataloging Process M.1.1. Preliminary Processing 1. Collating- examining the book’s physical condition for any physical defects, like missing pages, inverted pages, blank pages, etc. 2. Stamping- stamping books with the mark of ownership at the copyright page and “secret pages”, at last printed page, and on the front and back covers of the book. 3. Accessioning- assigning an accession number to each book when considered purchased. This is to identify each book individually. This is also to determine how many is the collection through the last accession number entered in the accession record. 4. Checking- checking the book against the authority file to verify if the library has already processed the same book. M.1.2. Mechanical Processing Prepares the book for circulation, after the books have been classified and cataloged, the books undergo the following: 1. Checking of preliminary slips/ process slips (P-slips) against the records 2. Establishing the call number against the shelf list file. 3. Placing the call number on the p-slip. 4. Stamping the “location in the library” of the book in the p- slip. 5. Labeling the books on their spines. M.2. Classification J.2.1 Codes and Tools Used
1. The Dewey Decimal Classification (DDC) Scheme- for assigning classification numbers. 1. The Cutter’s Table- for assigning authors' numbers Prepared by: Joana Marie A. Dela Rosa