Ask Admin! ALL-THINGS ADMIN, AT A GLANCE.
Housekeeping Employees are expected to practice 5S for workplace organization and ensure personal items are properly stored. WHAT IS THE ‘CLEAN DESK POLICY?’ Clean-up day is scheduled every Wednesday. WHEN IS THE CLEAN-UP DAY?
Attendance You can refer to the guidelines here :File your leave through the HR Connect and ensure it is submitted following the prescribed timeline according to type of leave application. HOW DO I FILE A LEAVE? At least 10 working days prior to travel to ensure timely clearance and processing. WHEN SHOULD I SUBMIT TRAVEL REQUESTS? WHAT IF I FORGET TO LOG MY ATTENDANCE? Update your records in HR Connect and obtain approval from your supervisor. HOW TO REQUEST PERSONAL TRAVEL AUTHORITY Through HR Connect, and at least 10 working days before your travel to ensure timely clearance and processing. WHEN CAN I SUBMIT MEDICAL CLAIMS? You may submit medical claims to Admin daily. WHEN AM I ELIGIBLE TO CLAIM CTO, SDO, SCTO? HOW TO FILE FOR DTR CORRECTION? You can send an email to Mr. June Galang of SSD requesting for turnstile logs. Create a Time Event on HR Connect and reflect the necessary correction. CHANGE IN SCHEDULE, REST DAY; TRAVEL ASSIGNMENT ORDERS? You can send your approved Travel Assignment Orders to Ms. Gianella Gatanella for proper filing; changes in shifts and rest days are also processed by Ms. Gatanella.
Budget QUESTION Answer WHEN SHOULD I FILE LIQUIDATION OR REIMBURSEMENT? Within 1 month after the activity or travel to avoid delays in payroll or withholding of benefits. QUESTION Answer
Office, Property and Supplies WHAT IS THE POLICY ON ISSUANCE AND RETURN OF ICT EQUIPMENT? Assets must be properly issued, tracked, and returned upon replacement or separation. CAN I USE THE SHOWER ROOM? The asset may be considered for disposal when it ends it useful life, obsolete or no longer serviceable, and replacement under the lifecycle policies WHEN IS AN ASSET CONSIDERED FOR DISPOSAL? Yes, the shower rooms in the GF executive restrooms are ready for use. You may borrow the keys from Admin anytime. WHAT IS ASSET MANAGEMENT? It refers to the process of tracking, controlling, and maintaining assets throughout their lifecycle—from planning and acquisition, to use, maintenance, and final disposal. HOW DO I REQUEST OFFICE SUPPLIES? Submit Supplies Request Form with complete item details and quantity; subject to item availability. DOES ADMIN HAVE LAPTOP BATTERY REPLACEMENT? Admin does not procure replacement batteries; laptops are used until they are replaced by ITIOD.
Records Management WHAT IS RECORDS MANAGEMENT? It refers to the systematic control of records throughout their lifecycle— creation, storage, use, retention, and disposal—to ensure accessibility, integrity, and compliance with policies and laws. HOW SHOULD RECORDS BE CLASSIFIED? Records must be classified based on sensitivity such as confidential, restricted, and general. Proper labeling and segregation must be observed. CAN RECORDS BE DELETED OR DISPOSED ANYTIME? No. Records must only be retained or disposed based on approved retention periods defined in the RRS. HOW TO ENDORSE RECORDS FOR SAFEKEEPING? Documents may be endorsed for safekeeping in the vault; provided that they are labeled accordingly and accompanied with a Document Control Form.
Personnel CAN I REIMBURSE TRAINING FEES? Yes, as long as a training Authority is issued by the Capacity Development Department (CDD) before the training. CAN COURSES ON ON BSP EDGE FORM PART OF MY 40-HOUR TRAINING REQUIREMENT? Yes, courses taken on BSP EDGE will count towards the 40-hour training requirement. WHERE CAN I FIND AVAILABLE IN-HOUSE COURSES? In-house courses and their schedules can be found on HRConnect under ‘Learning’. I HAVE A TRAINING TO ATTEND. WHAT’S THE FIRST STEP? Secure an approved nomination form, with clearance from your Department Head. DO WE ACCEPT INTERNS? Yes, if there will be a deparment to receive the intern. DO WE HAVE VACANCY PUBLICATIONS? You can check thru the Careers page on WeKnow.